General

Since its founding in 1981 International Procurement Agency B.V. has become one of the leading organisations in providing superior supply, procurement, consultancy services and emergency response to principals in all parts of the developing world on a strictly independent basis.

IPA closely adheres to the specific rules and guidelines set out by its principals. Our staff is well versed in the comprehensive procurement regimes and project management methods of the various bi- and multilateral donors.

IPA guarantees an efficient, fully transparent and accountable procurement, supply and advisory process, whether we source the required products for the project's implementation, select the most appropriate contractor for the equipment to be purchased or the appropriate consultant for the assignment.

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IPA's Supply services target the needs of UN Agencies, non-Governmental Organizations (NGO's) and international aid organizations focused on development and humanitarian aid. Over the last two decades our scope of supply has expanded from common user items to custom built capital equipment.

Our experienced and dedicated buying team truly covers the whole supply chain, from strategic sourcing to commissioning and delivery of the goods to the final destination. IPA's location in the vicinity of Amsterdam Schiphol Airport, plus our own bonded warehouse near the port of Rotterdam and our in-house logistics management capacity, enables us to offer a comprehensive supply service.

IPA's scope of supplies varies from, but is not limited to;

• EDP / IT equipment
• Office equipment & HP toner cartridges
• Agricultural Equipment
• Communication equipment
• Pharmaceuticals & Medical Equipment
• Vehicles, Trucks, Buses, Motorbikes
• Vehicle spare parts
• Construction Drilling / Building materials
• Generator sets & Electrical Equipment
• Pumping Equipment
• Workshop, manual & professional tools / equipment
• Turnkey Projects
• Etc.

If you would like to benefit too by using IPA as Supplier, please contact us at: info@ipa-bv.nl or tel: +31.35.6915077

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International Procurement Agency BV acts as independent procurement agent for and on behalf of third parties, taking over the buying portfolio of our principals, from needs assessment and specification writing until final delivery and commissioning of the equipment. IPA ensures the client a transparent administration of all transactions and regularly reports in user-friendly, pre-agreed formats

IPA protects the interests of its clients at all stages of the Procurement Chain. After a careful preparation in which we closely define the service levels, scope of work and reporting formats, you can leave the implementation of the process to us. We will take care of the full procurement cycle, giving you ample opportunity to make decisions at critical stages and informing you meticulously on the progress made.

The combination of competitive procurement results and the administrative savings made within your own organisation by outsourcing (part) of your purchasing portfolio, generally outweigh the costs of our professional involvement.

Under the services as procurement agent, we suggest the following:

• Receiving the project requirements;
• Writing of Specifications;
• Obtain offers from potential suppliers according to the required procedures
• Evaluate the offers and process these in an (financial) evaluation report for approval by the principal
• Opening a client account for payment;
• Placing the orders with the respective suppliers.
• Maintaining contacts with suppliers and supervising transport via our bonded warehouses in the Rotterdam area or directly to the final destination;
• Supervising receipt of supplies, checking packing-lists and invoices;
• Instructing our warehouse to physically check the contents of the suppliers shipments on quantity, shelve life and general condition;
• Supervising the individual distribution, packing and labelling of the project orders;
• Preparing the packing lists, clearing documents and donation certificates;
• Supervising the booking of the freight and the delivery to final destination;
• Invoice control
• Payment to suppliers
• Reporting to the Principal

If you would like to benefit too by using IPA as Procurement agent, please contact us at: info@ipa-bv.nl or tel: +31.35.6915077

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IPA acts as procurement and development aid consultants to projects and programmes throughout the developing world, competitively supplying qualified, well trained professionals on short, medium or long term basis.

International Procurement Agency (IPA) has been involved with the improvement of professional standards and procurement service levels at several Development Projects funded under eg. World Bank / EU / DFID / DGIS / USAID / ADB / AfDB etc.

Main Areas:
Procurement Advice
Financial Management
Procurement training
Starting and Implementing Procurement units
Project Management
Procurement Audit and Evaluation
Developing procurement Policies and Procedures
Project Identification and Planning
Logistics and Aid Administration

If you would like to benefit too by using IPA for Consultancy services, please contact us at: info@ipa-bv.nl or consultancy@ipa-bv.nl or tel: +31.35.6915077

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The high prevalence of catastrophes, civil war, famine and displacement of tens of thousands of people has caused IPA to establish a special unit for Refugee Relief and Emergency Aid. With this unit we offer emergency supply services to relief aid organisations, governments and NGO's, ranging from medical kits, blankets, buckets, food supply, tarpaulins, tents and shelter, to customised resettlement kits & Sanitary Units. For most of the items IPA hold stock position to fulfil the first needs of refugees and displaced person.

As an additional service to a demanding group of clients, we are able to offer 'turn-key' setting-up and management of (refugee) camps. Ranging from 500 people to 10.000 refugees seeking shelter, food and medical care.

If you would like to benefit too by using IPA for Emergency response, please contact us at: info@ipa-bv.nl or tel: +31.35.6915077

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